Author Centre
The camera-ready version of accepted papers should be uploaded on EDAS. Please note that registration is required to upload the camera-ready version. Each paper and each invited talk in the main conference must have at least one full registration, even if the only attendee is a student. Each full registration can be used to cover 3 papers (including workshop papers). All full registrations and student registrations for the main conference will automatically include registrations for all the workshops, and one ticket to the conference banquet. Each workshop paper must have either a full conference registration, or a full Workshop Only registration. The Workshops Only option does not include admission to the banquet. Each full workshop Only registration can be used to only cover 2 workshop papers. To register, please go to https://wiopt2016.regfox.com/wiopt2016. After you pay for the registration, record the registration code. Enter the registration code at the EDAS paper information page.
The copyright of the Proceedings of WiOpt 2016 will be held by IEEE. The process of completing the copyright form is handled via EDAS paper information page. Please ensure that you complete the online form before you submit your final manuscript.
The final 'camera-ready' manuscript is due by March 15, 2016, 23:59 PST (firm deadline). Please ensure that you address all reviewer comments and concerns in the final manuscript.
Instructions for camera-ready paper submissions
Formatting
- The pdf files must be at most 8 pages long and have version 1.4 or higher. All fonts must be embedded, and the pdf should not contain bookmarks or links.
- The following page sizes are allowed: letter, A4. Only fonts 10 pt and larger may be used. The paper must have 2 columns. The minimum line spacing is 11 pt. For letter-sized paper, the left and right margins must be at least 0.625 in. The top margin must be at least 0.7 in. The bottom margin must be at least 0.9 in. For A4 paper, the left and right margins must be at least 1.2 cm. The top margin must be at least 1.8 cm. The bottom margin must be at least 2.5 cm.
- Please do not include any page numbers, EDAS number, or the conference name in the pdf file.
- Workshop papers should also use the IEEE two column, 10 font size template, and follow the page length requirements as specified by the chairs of the workshop.
Help with embedded fonts
Sometimes the embedding of fonts can be an issue. Here are some points to overcome this problem.- Times, Helvetica etc are used by \usepackage{}: if you do not really need this, disable and run pdflatex. Otherwise, use the command 'pdffonts yourfilename.pdf' to identify if all the fonts are embedded. Ensure that the columns for 'emb' and 'sub' have only 'yes' in it. If not, either use adobe utilities, or try
1. pdftops filename.pdf
2. ps2pdf14 -dPDFSETTINGS=/prepress -dEmbedAllFonts=true filename.ps newfilename.pdf
Now you can upload the file newfilename.pdf (please also check pdffonts to see 'yes') - In maths, the bbm package usually is problematic. In such cases, a brute force replacement by some other compatible package or changing the notation will do the trick of eliminating type3 fonts. Use pdffonts to see any Type 3 fonts, such fonts will not pass the pdfeXpress check during the final submission.
- External images by \includegraphics{} can create problems. A quick way to check is by using \documentclass[draft,letter,conference,10pt] as preamble and run pdflatex. If the resulting PDF file gets through EDAS, the problem is indeed with the images. You can then perform the step below.
- One way is embed the fonts in each image, by the following command
1. gs -dNOPAUSE -dBATCH -sDEVICE=pdfwrite -dEmbedAllFonts=true
2. -sOutputFile=OUTPUT_FILE_NAME.pdf -f INPUT_FILE_NAME.pdf
and then run pdflatex yourfilename.tex